Last updated: August 2026
EventsLog is operated by INFO STACK CORPORATION. This policy describes what information EventsLog collects when you use this platform, how it is used, and who can access it. We aim to be straightforward and to collect only what is needed to run events.
Information we collect
Event registration. When you register for an event, we collect your first name, last name, email address, and the number of additional guests. Phone number and notes are optional fields you may choose to fill in.
Donation records. When you submit a donation through this platform, we collect your first name, last name, email address, the donation amount, and the payment method you selected. Notes are optional. EventsLog records this donation information for administrative and reporting purposes on behalf of the organization running the event. Where an organization has connected a payment account, online payments are processed by a third-party payment provider such as Stripe, and those payments go directly to the organization's own account. EventsLog does not store full payment card information and does not receive or hold organizer funds.
Class enrollment. When you enroll in a class or join a class waitlist, we collect the enrolling participant's first and last name and the contact email address and phone number provided for the enrollment (phone is optional). An enrollment record is kept so the organization can manage its class roster, capacity, and waitlist.
Participant records. An organization may keep a participant record for the people who take part in its classes — typically a name and the contact details provided, plus any administrative notes the organization adds for its own follow-up. These records let the organization see a participant's enrollments across its classes. They are maintained by the organization for its operational use and are not shown to the public.
Managed participants. In some cases a participant is represented by a responsible adult — for example, a child enrolled by a parent. A managed-participant record contains only a name. It may be created by the organization, or by a responsible adult themselves when an organization has chosen to accept enrollments and registrations made on someone else's behalf. No login or separate account is created for a managed participant, and we do not collect a date of birth, photo, or other sensitive details for these records.
Enrolling or registering someone in your care. Where an organization accepts it, an adult may enrol or register a participant in their care. In that case we collect the participant's name and your own name and contact details as their responsible adult, and we record that you confirmed you are a responsible adult for that participant and authorize their participation. That confirmation is kept as a record of the act, alongside the enrollment or registration it authorized. It is a statement you make, not something we verify: we do not check identity, custody, or age, and we do not ask for a date of birth.
Responsible-adult contacts. Where a participant is represented by a responsible adult, that adult is recorded as a contact for the participant, with the contact details provided — by the organization, or by the adult themselves when they enrol or register the participant. This is recorded for communication and administrative purposes: messages about a managed participant are sent to their responsible adult rather than to the participant. It is not a determination of legal custody or guardianship, and it does not give the responsible adult an account or access to the platform.
Emergency contacts. An organization may record an emergency contact for a participant — a name and a phone number, and nothing else — so that someone can be reached if there is an emergency at an activity. It may be recorded by the organization, or supplied by a responsible adult when they enrol or register a participant in their care, where it is always optional and never required to complete an enrollment or registration. It is used only so the organization can make contact in an emergency: an emergency contact does not receive routine communications, is not given an account or any access to the platform, and is not used to look anything up or to identify a payer. We do not collect health or medical information — no conditions, allergies, medications, or instructions — and the fields provided ask only for a name and a phone number. If you supply someone else as an emergency contact, please make sure they are content for their name and number to be shared with the organization for that purpose.
Participant fee payments. When an organization collects a fee associated with a participant — such as a class or registration fee — we record the amount, currency, status, and the payer. The payer may be the participant or a responsible adult and is recorded separately from the participant. When a fee is paid online, it is processed by a third-party payment provider such as Stripe and goes directly to the organization's connected account. EventsLog does not store full payment card information and does not receive or hold organizer funds.
Organizer applications. When an organizer submits an application to use EventsLog, we collect the organization name, type, contact name, email, phone, city, state/region, country, website and social URLs, and notes about the organization's events. We also log the IP address of the request for spam prevention.
Contact form submissions. When you use the contact form on this site, we collect your name, email address, and the content of your message. Phone number and organization name are optional fields you may choose to fill in. We also log the IP address of the request for spam prevention. This information is used solely to review and respond to your inquiry and is not shared with third parties.
Check-in codes. Each event registration is assigned a unique check-in code used to generate a QR code. This code is shown once on the confirmation page and is used only to verify attendance at check-in.
Cookies and session data. This site uses cookies to keep you signed in if you have an account (staff, admin, or organizer accounts). Public visitors who do not log in receive only a short-lived session cookie used for form security. We do not use advertising or analytics cookies.
How we use your information
Information you provide is used to:
- Register you for events and record your attendance
- Allow event staff to verify your registration at check-in
- Record donation information for the organization running the event
- Review and respond to organizer applications
- Manage class enrollments, waitlists, and rosters for the organization
- Maintain participant records for the organization's operational use
- Send transactional emails such as registration and enrollment confirmations
- Where a participant is represented by a responsible adult, direct communications about that participant to the responsible adult rather than to the participant
- Record and process participant fee payments on behalf of the organization
We do not use your information for advertising, and we do not sell or share it with third parties for marketing purposes.
Who can see your information
Registration, enrollment, participant, and donation records are visible to the staff and administrators of the organization that ran the event or class. Platform administrators can access records across all organizations for operational and support purposes.
Your information is not visible to the general public.
Data security
This site is served over HTTPS. Account passwords are hashed and never stored in plain text. We take reasonable precautions to protect the information stored on this platform, but no system is completely secure.
Data retention
We retain registration, enrollment, attendance, participant, donation, and payment records for as long as the organization's account is active on this platform, and for a reasonable period afterward where needed for operational, support, dispute-resolution, audit, or legal purposes. If you would like your information removed, please contact us using the address below; we will honor your request except where we are required to retain certain information for these purposes.
Contact
If you have questions about this policy or would like to request removal of your information, please contact the site administrator.